Software License & Renewal Tracker (Pro) — Excel + Google Sheets
Stop losing money on unused seats and surprise renewals.The specialist license-management workbook for a small business. Track every SaaS subscription, perpetual license, and software renewal in one place — with automatic seat-utilization analysis, renewal urgency flags, cost forecasting, and a historical negotiation log so next year's renewal starts from data, not memory.Works in Microsoft Excel and Google Sheets. No formulas to write — just type in the white cells; the grey columns fill themselves in.— WHAT'S INSIDE —• 250-row License Register — 22 columns for every SaaS, perpetual, and OSS license• Live Dashboard — 12 KPIs, 2 charts, updates as you add licenses• Automatic seat utilization — the register auto-counts assigned seats from the Assignments log• Waste $ tracker — see exactly where money is being burned on unused seats• Renewal urgency flags — URGENT (≤30d) / Upcoming (≤90d) / Active / RENEWED-EXPIRED• Auto-populated Renewal Calendar — every renewal in one sorted view• Chain-of-custody Assignments log — 500 rows, per-seat audit trail• Vendor Directory — 40 rows for vendors, portals, contacts, account numbers• Historical Renewal Log — build a negotiation trail: prior prices, seats, notes per renewal• 8-page PDF quick-start guide — illustrated setup + waste $ explainer— WHY THIS EXISTS —Small businesses that go from 'we don't track licenses' to 'we track licenses monthly' typically cut software spend by 15-25% in the first year. On a $50K/year SaaS budget, that's $7,500-$12,500 saved in year one from a $19 template.— WHO IT'S FOR —Small business owners, office managers, and IT generalists at 5-to-50-person companies who are losing track of subscriptions, getting surprised by auto-renewals, paying for seats no one's using, or unable to negotiate at renewal because there's no historical pricing data.— FILE FORMATS —One .xlsx workbook (8 tabs, opens in Excel + Google Sheets), one 8-page .pdf quick-start guide, one README. Delivered as a .zip — instant download.— GOOGLE SHEETS NOTE —Formulas, charts, freeze panes, and cell formats survive an upload to Google Sheets. Data-validation dropdowns may need to be re-applied — the PDF guide walks through it in 4 steps.— UPDATES —Gumroad customers get free access to all 2026.x updates.— LICENSE —Personal / single-business use. Reselling the template is not permitted.Made by Veteran Forge Strategies — a veteran-owned firm working with small businesses on IT operations, cybersecurity, and federal contracting.Companion product: IT Asset & Inventory Tracker (Pro) — for tracking hardware, licenses, and warranties together in one workbook. Search 'Veteran Forge Asset Tracker' on Gumroad.
Get it → veteranforge4.gumroad.com