Online Fitness Coach Client Tracker — Check-In + Progress + Revenue (Google Sheets)
Stop managing clients in your head. This Google Sheets system gives online fitness coaches one place to track every client check-in, measure progress, flag retention risks, and see exactly how much money you're making — every week.Built coach-side (not client-side), this is NOT a programming template. It's the command center you run your entire online coaching business from.What's inside — 6 interconnected sheets:DASHBOARD — Your weekly coaching HQ. See check-in completion rates, at-risk clients, and monthly revenue the moment you open the file.CLIENT ROSTER — Master list with auto-calculated compliance averages, retention status flags, and program details for every client.WEEKLY CHECK-INS — Log every client check-in with weight, energy, sleep, stress, workout completion, nutrition score, and your coaching notes. Know instantly who checked in, who's late, and who's ghosting.PROGRESS TRACKER — Bi-weekly measurement log (weight, body fat, chest, waist, hips, thighs, arms) with auto-calculated total change since start date.COMPLIANCE LOG — Weekly habit scoring by client. Track workout adherence, nutrition, water, sleep, and step goal compliance. Feeds into your overall client score.REVENUE TRACKER — Monthly revenue by client with payment status, renewal tracking, and at-risk revenue flagging. Know your MRR at a glance.Who this is for:→ Online personal trainers managing 5–30+ clients→ Fitness coaches running 1:1 programs, group programs, or a mix→ Coaches tired of chasing check-ins across Instagram DMs, email, and spreadsheet chaosWorks in Google Sheets (free) and Microsoft Excel. Instant download. Comes loaded with example data so you can see exactly how it works before clearing it for your own clients.FAQQ: Do I need Excel or a paid tool?A: No. Works in free Google Sheets. Also compatible with Excel.Q: Can I add more clients?A: Yes. All sheets are fully expandable. Just add rows — all formulas auto-extend.Q: Does this connect to my coaching platform or Trainerize?A: No, this is a standalone spreadsheet. You manually enter check-in data (or paste from a Google Form). It's designed for coaches who want full control without paying for another software subscription.Q: Is this for tracking my own workouts?A: No. This is coach-side — designed to manage YOUR clients, not your personal training.Q: How do I get started?A: Download → open in Google Sheets → review the example data → clear it → add your first client to the CLIENT ROSTER and start logging.Ready to run your coaching business like a business? Download your tracker now.
Get it → pattybun.gumroad.com