Micro-Agency Client Communications Prompt Pack
You crossed the line from freelancer to something bigger.Small team. Real clients. Real projects. Congratulations. Now the problem: you are still writing every client email from scratch, chasing invoices individually, winging the kickoff call, and hoping clients do not notice that your "agency" is held together with willpower and late nights.The difference between a freelancer and an agency is not the team size. It is the systems.This pack builds the client communication system you never had time to build.What's inside10 AI prompt templates across 6 categories:Onboarding1. New Client Welcome Email — sent within the hour of signing, kills post-purchase anxiety2. Project Kickoff Agenda — sent 24hrs before the first call so everyone arrives prepared3. Brand Questionnaire Introduction — gets forms filled promptly with a clear deadlineClient comms4. Weekly Status Update — every Friday, every project, no more "just checking in" emails7. Deliverable Submission Email — present work confidently with rationale that prevents unnecessary revisionsBoundaries5. Scope Creep Response — turns "can you just..." into a paid add-on, without conflict8. Difficult Feedback Response — guides vague or harsh feedback into actionable directionAdmin6. Late Payment Chaser — gentle (7 days), firm (21 days), and formal (30+ days) versionsOffboarding9. Project Completion and Offboarding — closes the loop, collects the testimonialGrowth10. Retainer Upsell Email — converts one-off project clients into monthly recurring revenue---How it works1. Find the prompt for your situation2. Fill in the [BRACKETS] — agency name, client name, project, amounts, dates3. Paste into Claude (claude.ai — free) or ChatGPT4. Add one personal detail and review (2 minutes)5. Send it — you now communicate like an agency with an ops teamWho this is forFreelancers who have grown beyond one-person, solo consultants with multiple clients, small creative agencies, web designers, social media managers, copywriters, SEO consultants, brand strategists, developers — anyone running client work who wants to stop winging the business side.What you get- PDF download — readable on any device- All 10 prompts with "when to use" guidance and category labels- 6-category system covering the full client lifecycle- Quick-reference table on the final page- Works with Claude (free), ChatGPT, or any AI chat toolThe agencies clients trust are not the most talented. They are the most consistent.One recovered late invoice, one upsell to a monthly retainer, one scope creep situation that gets addressed instead of swallowed — any single prompt paying off covers this many times over.Instant download. No subscription. Use as many times as you like.
Get it → fcmrdev.gumroad.com