AI Tool Stack Audit Spreadsheet - Find the Tools You Should Cut
You probably have $200–500/month in tool bloat you don't know about.You're subscribed to ChatGPT Plus, Claude Pro, Jasper, Grammarly, and maybe Otter.ai. Each one felt like a good decision at the time. But now you're paying for three tools that do the same thing — and you forgot which ones you actually use.This spreadsheet shows you exactly where you're overlapping, which tools you can cut, and how much money you're leaving on the table every month.✅ What's inside My Current Stack tab — list your AI tools, monthly costs, and usage frequency. Auto-calculates total spend and cost per tool category. Overlap Detector tab — shows you which tools do the same job. Pre-loaded with 17 overlap pairs (Otter.ai + Fathom, ChatGPT + Claude, Jasper + Copy.ai, etc.). Highlights which one to keep and which to cut. Recommended Stacks tab — 5 role-based tool stacks with costs: Marketer (~$179/mo), Content Creator (~$60/mo), Freelancer (~$48/mo), Solopreneur (~$58/mo), Small Business (~$150/mo). Compare yours to see where you're overspending. Dashboard tab — auto-calculates your total monthly spend, tools to cut, weekly value generated, and net ROI after trimming bloat. 🔍 How the Overlap Detector worksThe spreadsheet comes pre-mapped with 17 common overlap pairs:Full overlap (cut one immediately): Otter.ai + Fathom → Fathom replaces Otter.ai (free tier works for most) Grammarly Premium + ChatGPT Plus → ChatGPT handles 90% of Grammarly's use cases Jasper + Copy.ai → Pick one. Jasper if you need brand voice; Copy.ai if you need speed. Partial overlap (decide based on your workflow): ChatGPT + Claude → Both do general writing, but Claude is better for long-form and nuance. Pick based on your primary use case. Notion AI + ChatGPT → Notion AI is convenient but expensive. If you're already paying for ChatGPT, use that instead. Midjourney + DALL·E → Midjourney for artistic visuals, DALL·E for product mockups. Most people only need one. The Overlap Detector flags these pairs in your stack and calculates how much you save by cutting the redundant tool.📊 The 5 role-based stacksCompare your current spend to these pre-built stacks: Marketer — Jasper, Surfer SEO, ChatGPT, Midjourney, Grammarly (~$179/mo) Content Creator — ChatGPT Plus, Descript, Fathom (~$60/mo) Freelancer — ChatGPT Plus, Grammarly, Fathom (~$48/mo) Solopreneur — Claude Pro, Notion AI, Otter.ai (~$58/mo) Small Business — ChatGPT Team, Jasper, Fathom, Grammarly Business (~$150/mo) If you're spending more than your role's recommended stack, the Dashboard shows you where to trim.💰 Price framingOne redundant tool you cut pays for this spreadsheet 12x over.Most people find 1–2 subscriptions they forgot about and 1–2 overlapping tools they don't need. That's $40–80/month saved. Over a year, that's $480–960 back in your pocket.This audit costs less than one ChatGPT subscription for a month. And it might save you thousands this year.🔧 Who this is for Anyone running 3+ AI tool subscriptions who suspects they're overpaying Solopreneurs and freelancers who added tools as they went and never audited Small teams who want to standardize their AI stack and cut redundancy Anyone who's ever thought "wait, am I paying for two tools that do the same thing?" ❓ FAQDoes this work with Google Sheets or only Excel? Google Sheets. You get instant access after purchase — no software to install. Works on any device with a browser.What if my tools aren't on the pre-loaded list? The spreadsheet comes with 20 tools pre-populated, but you can add your own. The Overlap Detector and Dashboard formulas work the same way. Just duplicate a row and fill in your tool's details.How long does the audit take? 15–20 minutes to list your tools and mark overlaps. The Dashboard auto-calculates everything else. You'll know exactly what to cut by the time you're done.Download the audit spreadsheetFind out what you're actually spending. Cut the bloat. Keep the tools that matter.
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