Freelance Creative Revision & Client Ops OS — Stop Losing Money to Unlimited Feedback Rounds

Just one more round of feedback" is costing you real money.If you're a freelance video editor, motion designer, or podcast editor, you already know the pattern: a client quotes "2 rounds of revisions," and by round 5 you're still cutting for free because nothing in your workflow actually tracked when you crossed the line.Generic freelancer CRMs treat this as a task list. This system treats it as what it actually is: a scope boundary that needs to be tracked, flagged, and billed.What's inside Clients — One row per client, with an automatic rollup of their total projects and total quoted revenue. Projects — Set your contracted revision count and quote up front. This becomes your scope baseline for everything else. Revision Rounds — Log every round of feedback as it lands. The system automatically flags 🔴 the moment a project goes over its contracted round count — so you know exactly when to stop working for free and start invoicing. Asset Delivery Log — Every file or link sent to a client, version-stamped. "Which cut did they actually approve" stops being a guessing game. Invoices — Track what's quoted, what's invoiced, and what's still outstanding — including a dedicated category for billing extra revision rounds. Dashboard — One page: active projects, over-limit projects that need an invoice, outstanding balances, and a client overview. Who this is forFreelance video editors, motion designers, podcast/audio editors, and any post-production freelancer who quotes revision rounds and needs a system that actually enforces them.What this is not This isn't invoicing software or a payment processor — it's a tracking system that tells you exactly when to invoice and for how much. Pair it with whatever invoicing tool you already use (or just export the numbers).How it works Purchase and receive your unique Notion link instantly Click "Duplicate" — the entire system copies into your own Notion workspace, fully editable Add your first client and project, set your contracted revision count Log rounds as feedback comes in — the Dashboard flags scope creep automatically Bullet points ✅ 5 connected databases with live formulas — no manual tracking ✅ Automatic scope-creep flag: 🔴 the moment a project exceeds contracted revisions ✅ Version-stamped asset delivery log — always know which cut was approved ✅ Invoice tracker with a dedicated "extra revision round" billing category ✅ Outstanding balance auto-calculated per project ✅ One-page live Dashboard: active projects, over-limit projects, unpaid invoices ✅ Instant delivery via Notion duplicate link ✅ Works entirely inside Notion — free or paid plan

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