Rush Prep OS - Sorority Recruitment Planner in Notion
I went into sorority recruitment as an introvert who genuinely didn't think I was brave or cool enough to rush.I almost didn't sign up. I got dropped by the sorority I wanted most. My roommate and I sobbed through bid day. But I stuck through, found my chapter, served two terms as its president, won Greek Woman of the Year, and eventually went to work at my sorority's national headquarters.I built Rush Prep OS because eighteen-year-old me needed it and it didn't exist.This is the playbook nobody handed any of us. Not a $5,000 rush coach. Not a scattered TikTok haul. A clear, organized Notion system that takes the chaos out of recruitment so you can focus on what matters: finding your people.What's insideRush Prep OS is a complete Notion workspace with 10 connected modules covering every part of recruitment week:The Dashboard. A home page with your countdown to recruitment, a progress tracker showing which modules you've set up, and quick links to everything. Your campus info lives here so you only enter it once.Recruitment Timeline & Schedule. Every round, every deadline, every prep task in one view. Pre-filled with the typical recruitment week so you just adjust your campus dates. Timeline view, calendar view, table view, whichever way you think.Outfit Planner. A visual gallery board grouped by round, with dress code guidance for every round (Open House through Bid Day), cost tracker, already-own checkbox so you don't accidentally spend $500 on clothes you didn't need.Rec Letter Tracker. A Kanban pipeline for managing recommendation letters across all the chapters at your school. Status progression from Need Writer through Confirmed. Deadline tracking. Photo, resume, transcript checkboxes. Thank-you sent tracker for after.Conversation Prep. Round-by-round talking-point guide for Open House, Philanthropy, Sisterhood, and Preference. Fillable prompts for your story (why you chose your university, what matters to you in friendship, what makes you you). Plus the Nervous PNM toolkit and red flags to watch for.Chapter Ranking Matrix. A weighted scoring system to help you think through your preferences before signing the MRABA. Six criteria including a 2x-weighted gut feeling. The numbers help you think, they don't decide for you.Budget Tracker. Recruitment week spending by category (registration, outfits, rec materials, accessories, bid day). With a reality check on the bigger picture: most of the real cost comes after, not during the week.Post-Bid Starter. A light-touch transition module for your new member period and the lead-up to Big Little reveal week. It's not the full reveal planner, it's the bridge to it. The Big/Little Reveal Planner is live now, and this module keeps you organized until you're ready for it.Rush Resume Template. The document your rec writers will ask for. Built-in, ready to fill.Setup Guide. A walkthrough that gets you up and running in 15-20 minutes.Plus 7 print-ready worksheetsNotion runs your week. Paper runs the line. Your phone spends most of recruitment in your bag, so the template now comes with 7 print-ready worksheets, brand-designed and made to print and fill in by hand. Tuck one in your bag, tape one to your mirror, hand one to your roommate. Rush Week at a Glance. The whole week on one page: round timeline, a checklist for each round, and what to keep in your rush bag. Outfit by Round. Plan every round's outfit, shoes, jewelry, and backup ahead of time. Conversation Cue Cards. Print, cut, and carry pocket cards of what to say each round. Bid Day Decision Sheet. Get honest with yourself before you sign your preference card. New Member Survival Guide. What actually happens after Bid Day, and how Big/Little matching really works. Big Little Reveal Checklist. A head start on the season a few weeks out. Rush Resume. The document your rec writers will ask for, ready to fill. Who this is forYou, if you are: An incoming college freshman or sophomore going through formal recruitment for the first time A mom or family member helping a PNM get prepared (this works for both of you) A current college woman doing recruitment at a new school or as a sophomore who didn't go through last year Anyone who's overwhelmed by the recruitment process and wants one organized place to think through it all What no free rush planner gives youA free rush planner hands you empty boxes. This one hands you what an advisor would write in them. The Callback Tracker has a column for who released you, because that's where your strategy for the next round actually lives. People I Met turns every conversation into ammunition for the next party: her name, what you talked about, what to bring up when you see her again. The Ranking Matrix counts your Gut Feeling double on purpose, and it explains how the mutual-selection match actually works, so preference night makes sense instead of feeling like a lottery. For the hardest nights of the week, the words on these pages are what I'd say if I could sit next to you.How this is different from everything else out thereRush coaches charge $1,500 to $10,000 to walk you through the same process. They're great if you can afford it. Most of us can't.Blog posts and RushTok will give you a thousand opinions but no system to organize what you need to do.Free recruitment checklists tell you what to do but not how to track it, rank it, prep for it, or decide.Rush Prep OS gives you the same systems a rush coach would build for you, in a Notion workspace you own and can use through every round, every campus visit, every conversation. For less than 1% of what coaching costs.What you need to use this Notion (free account works fine, this is a standard duplicatable template) About 15-20 minutes to set it up with your campus details That's it What's included with your purchase The full Rush Prep OS Notion workspace (one duplicate link, lifetime access) 10 pre-built modules with 12-chapter seed data ready for you to personalize The Setup Guide walkthrough 7 print-ready worksheet PDFs, brand-designed to print and fill by hand Free updates as the recruitment process evolves Email access for questions during your recruitment week (you can write to me directly) What comes nextBid Day isn't the finish line. A few weeks later comes reveal week, and someday you'll be the Big writing the clues. When that season arrives, the Big/Little Reveal Planner is ready and waiting. Same person, same chair, built from a decade of running a sorority gift company through thousands of reveals. It runs the whole week for you, from the first clue to the keepsake.A note about chapter privacyThis template uses generic chapter placeholders (House 1 through House 12) that you personalize with your own chapter names privately, in your own Notion workspace. None of your rankings, thoughts, or notes are ever shared, seen, or transmitted anywhere. This is your private system for thinking through your decision.DisclaimerNot affiliated with, licensed by, or endorsed by any sorority, fraternity, or the National Panhellenic Conference. This template uses generic, descriptive terms throughout. You personalize it with your own chapter and campus information.About meI'm Hope Gray, founder of A·LIST.A sorority alumna. Two-term chapter president on my campus. Greek Woman of the Year. Former staff at my sorority's national headquarters, where I worked alongside the women who run the organization day to day. Attorney and entrepreneur.I built Rush Prep OS because I remember being seventeen and walking into recruitment terrified. I want every woman going through this to walk in with the playbook I wish someone had handed me.If you ever want to talk to me, you can reach me at A·LIST (https://www.alistgreek.com/about-me/), on Pinterest (https://pinterest.com/alistgreek/), or on Instagram (https://www.instagram.com/a_listgreek/).Glad you found me.Hope ♡
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